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Job Schedules

Staff schedules are useful for activities that occur on a schedule and recur often. A good example would be your worship or children's service. Staff schedules are more than likely completely different from the actual activity schedules. For example, you may have schedules where an usher works the first and third Sundays every month. Or you may have a Check-in volunteer that works every other month on Saturdays. You can maintain as many schedules as you want for your staff.

Note: A Base Schedule is available to use for staffing schedules. The Base Schedule basically mirrors the activities schedules. It's not very useful when planning volunteer schedules unless you are working with a one-time activity.

ClosedExamples of some common job schedules

To create a job schedule

  1. Click Ministry > Volunteers > Schedules. The Add/Edit Staff Schedules form appears. Ensure the correct ministry is displayed in the ministry box at the top of the page.
  2. Select the activity you want to work with from the Show activity drop-down list at the top of the Staffing Schedules grid at the bottom of the form.
  3. Type a name for the schedule in the Schedule name field.
  4. Click Create new schedule. The new schedule appears in the Staffing Schedules grid at the bottom of the form.
  5. Scroll down to the Staffing Schedules grid and click Edit beside the schedule you just created. The schedule appears with a new Recurrence button.
  6. Click Recurrence. The job schedule recurrence dialog window opens.
  7. Select the recurrence pattern for the job schedule. Each schedule can have as many recurrences as necessary to get the pattern just right. For example, the 5th Sunday schedule will have 3-4 recurrences - each recurrence will be the date of a 5th Sunday for the year.
  8. Click Ok to save your recurrence.
  9. Click Save to save the schedule.

Tip! There may be an instance when a schedule needs to be deleted from the system. In order to do that, no one can be assigned to that particular schedule.